For self-employed Canadians & small business owners
One workspace covers
ExpenIQ is a trust-first workspace built around Canadian self-employed recordkeeping. Expenses, income, receipts, GST/HST context and the proof behind them stay organized by venture, in the language your accountant expects, so handoff feels calm instead of chaotic.
Built in Canada, for Canadians building Canada.
Records worthy of the work. See what's inside ↓
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Business visibility
Your dashboard is a monthly pulse check: income, expenses, profit, missing proof, review items, GST/HST context, and handoff readiness in one place, so gaps are easier to catch before year-end.
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A small habit that compounds: stay current, close the month, and walk into tax season already organized.
Why ExpenIQ exists
Canada's builders are not always standing on a stage. The work happens at kitchen tables, between clients, after hours — and every evening lost to receipt-chasing is an evening not spent building. ExpenIQ exists to give that time back.
The workspace
The shoebox of receipts. The spreadsheet. The camera roll. “I'll sort it out later.” ExpenIQ replaces the pile with one calm journey, organized in Canadian business-record language: capture the record, keep the proof, maintain the schedules, and hand off something your accountant can actually work with.
Income, expenses, and the paper behind them — recorded as you go, not reconstructed in April.
Expenses — Recorded with category, proof, and context attached.
Income — Invoices and payments, with GST/HST collected per entry.
Receipt inbox & vault — Receipts land in a private vault, ready to link.
Canadian categories — Expenses categorized with T2125-oriented context — the language your accountant expects.
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The context your future self — and your accountant — will thank you for.
Linked receipts — Every receipt stays attached to the record it proves.
Business-purpose notes — Capture why it was business — while you still remember.
Review flags — Gaps get flagged — nothing slips through quietly.
Audit trail — An immutable log records every change to your books.
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The schedules self-employed Canadians are asked for most — kept current, not scrambled together.
GST/HST snapshots — Filing-period summaries of GST/HST collected and paid.
Vehicle log — A trip-by-trip mileage record for your motor-vehicle claim.
Workspace records — The places you work from and the bills behind them.
Capital assets — A capital-asset schedule with CCA context, kept for your accountant’s review.
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Not just captured. Categorized, documented, and prepared in Canadian accountant-review language, so day-to-day records become clean T2125-oriented summaries and supporting schedules.
Month close — A month-end checklist that keeps records reconciled.
Ventures — One account, every business activity — organized by venture.
Export & reports — T2125-oriented summaries, GST/HST context, and schedules — prepared for your accountant’s review.
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Ventures
A studio by day, a consultancy on weekends — plenty of builders run more than one thing. ExpenIQ organizes income, expenses, receipts, and reports by venture, so you and your accountant always know which business activity each record belongs to — the same way a T2125 business activity is reviewed.
Keep each business activity cleanly separated, in one account.
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How it works
Six calm steps, repeated monthly. By the time tax season arrives, the organizing work is already done.
Record income, expenses, and receipts as they happen.
Assign the category and venture each record belongs to.
Attach proof and note the business purpose while it’s fresh.
Clear flagged items — nothing slips through quietly.
Reconcile each month with a step-by-step checklist.
Hand your accountant one clean, organized package.
Trust & privacy
Business records deserve more care than a spreadsheet in a shared drive. Here is ExpenIQ's stance, stated plainly.
What stays out of your workspace
You type them in or upload them — nothing arrives on its own. You stay in control of what enters your workspace.
No bank-account connection
ExpenIQ doesn’t currently link to your bank — you add your transactions yourself.
No email inbox access
ExpenIQ doesn’t currently read your email — receipts are here because you uploaded them.
No live GPS tracking
The vehicle log is a trip-by-trip record you keep — not live location tracking.
What guards what's inside
Financial records stored in Canada
Your financial records, receipt files, and account data live in the Canada Central region.
Your records stay yours
Each account can only access its own data — separation is enforced at the database layer.
Receipts in private storage
Receipt files stay in private storage, with controlled access when you view them.
Checked on every request
Your session is validated server-side on every request — not just at sign-in.
An audit trail you cannot edit
Changes to sensitive records are written to an immutable audit trail, automatically.
No resale. No AI training.
We don’t sell your data, and we don’t use your records to train AI models.
ExpenIQ is a record-organization tool. It is not a tax advisor, not an accounting firm, and it does not guarantee the acceptance of any claim, deduction, or filing. Final tax treatment always depends on your facts and your own qualified professional — ExpenIQ's job is to make their review calmer and better documented.
Read the full privacy policyInsights & resources
Plain-English guides, written for builders. First editions are being prepared.
What makes a receipt genuinely useful to your accountant — and what to capture before the details fade.
A two-minute habit that answers the question every reviewer asks: what was this expense for?
Close your books a little every month, and tax season becomes a review — not a rebuild.
A private workspace for Canadian business records — set up in minutes, organized for years.
