For self-employed Canadians & small business owners

Spend less time chasing paperwork and more time building what Canada needs next

One workspace covers

  • Expenses
  • Income
  • Receipts & proof
  • GST/HST
  • Vehicle log
  • Workspace records
  • Capital assets
  • Ventures
  • Month close
  • Accountant handoff

ExpenIQ is a trust-first workspace built around Canadian self-employed recordkeeping. Expenses, income, receipts, GST/HST context and the proof behind them stay organized by venture, in the language your accountant expects, so handoff feels calm instead of chaotic.

Built in Canada, for Canadians building Canada.

  • Financial records stored in Canada
  • Your records stay yours
  • Not tax advice — by design

Records worthy of the work. See what's inside ↓

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Business visibility

A monthly pulse, not a year-end mystery

Your dashboard is a monthly pulse check: income, expenses, profit, missing proof, review items, GST/HST context, and handoff readiness in one place, so gaps are easier to catch before year-end.

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A small habit that compounds: stay current, close the month, and walk into tax season already organized.

Why ExpenIQ exists

Canada's builders are not always standing on a stage. The work happens at kitchen tables, between clients, after hours — and every evening lost to receipt-chasing is an evening not spent building. ExpenIQ exists to give that time back.

The workspace

A records system, not another expense tracker

The shoebox of receipts. The spreadsheet. The camera roll. “I'll sort it out later.” ExpenIQ replaces the pile with one calm journey, organized in Canadian business-record language: capture the record, keep the proof, maintain the schedules, and hand off something your accountant can actually work with.

Capture

Every record starts the moment it happens

Income, expenses, and the paper behind them — recorded as you go, not reconstructed in April.

  • ExpensesRecorded with category, proof, and context attached.

  • IncomeInvoices and payments, with GST/HST collected per entry.

  • Receipt inbox & vaultReceipts land in a private vault, ready to link.

  • Canadian categoriesExpenses categorized with T2125-oriented context — the language your accountant expects.

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Prove

Proof and context, kept together

The context your future self — and your accountant — will thank you for.

  • Linked receiptsEvery receipt stays attached to the record it proves.

  • Business-purpose notesCapture why it was business — while you still remember.

  • Review flagsGaps get flagged — nothing slips through quietly.

  • Audit trailAn immutable log records every change to your books.

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Comply

The supporting records Canada asks about

The schedules self-employed Canadians are asked for most — kept current, not scrambled together.

  • GST/HST snapshotsFiling-period summaries of GST/HST collected and paid.

  • Vehicle logA trip-by-trip mileage record for your motor-vehicle claim.

  • Workspace recordsThe places you work from and the bills behind them.

  • Capital assetsA capital-asset schedule with CCA context, kept for your accountant’s review.

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Hand off

A handoff your accountant respects

Not just captured. Categorized, documented, and prepared in Canadian accountant-review language, so day-to-day records become clean T2125-oriented summaries and supporting schedules.

  • Month closeA month-end checklist that keeps records reconciled.

  • VenturesOne account, every business activity — organized by venture.

  • Export & reportsT2125-oriented summaries, GST/HST context, and schedules — prepared for your accountant’s review.

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Ventures

One builder, many ventures

A studio by day, a consultancy on weekends — plenty of builders run more than one thing. ExpenIQ organizes income, expenses, receipts, and reports by venture, so you and your accountant always know which business activity each record belongs to — the same way a T2125 business activity is reviewed.

Keep each business activity cleanly separated, in one account.

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How it works

Cleaner records all year, not a scramble in April

Six calm steps, repeated monthly. By the time tax season arrives, the organizing work is already done.

  1. Capture

    Record income, expenses, and receipts as they happen.

  2. Classify

    Assign the category and venture each record belongs to.

  3. Document

    Attach proof and note the business purpose while it’s fresh.

  4. Review

    Clear flagged items — nothing slips through quietly.

  5. Close

    Reconcile each month with a step-by-step checklist.

  6. Export

    Hand your accountant one clean, organized package.

Trust & privacy

Private by design, honest about the rest

Business records deserve more care than a spreadsheet in a shared drive. Here is ExpenIQ's stance, stated plainly.

What stays out of your workspace

Your records are added intentionally

You type them in or upload them — nothing arrives on its own. You stay in control of what enters your workspace.

  • No bank-account connection

    ExpenIQ doesn’t currently link to your bank — you add your transactions yourself.

  • No email inbox access

    ExpenIQ doesn’t currently read your email — receipts are here because you uploaded them.

  • No live GPS tracking

    The vehicle log is a trip-by-trip record you keep — not live location tracking.

What guards what's inside

  • Financial records stored in Canada

    Your financial records, receipt files, and account data live in the Canada Central region.

  • Your records stay yours

    Each account can only access its own data — separation is enforced at the database layer.

  • Receipts in private storage

    Receipt files stay in private storage, with controlled access when you view them.

  • Checked on every request

    Your session is validated server-side on every request — not just at sign-in.

  • An audit trail you cannot edit

    Changes to sensitive records are written to an immutable audit trail, automatically.

  • No resale. No AI training.

    We don’t sell your data, and we don’t use your records to train AI models.

What ExpenIQ is not

ExpenIQ is a record-organization tool. It is not a tax advisor, not an accounting firm, and it does not guarantee the acceptance of any claim, deduction, or filing. Final tax treatment always depends on your facts and your own qualified professional — ExpenIQ's job is to make their review calmer and better documented.

Read the full privacy policy

Insights & resources

Guides for better documentation discipline

Plain-English guides, written for builders. First editions are being prepared.

DocumentationComing soon

Receipts that survive review

What makes a receipt genuinely useful to your accountant — and what to capture before the details fade.

  • Recordkeeping

    Business-purpose notes that hold up

    A two-minute habit that answers the question every reviewer asks: what was this expense for?

    Coming soon
  • Workflow

    A calm month-close rhythm

    Close your books a little every month, and tax season becomes a review — not a rebuild.

    Coming soon

Start keeping records worthy of the work

A private workspace for Canadian business records — set up in minutes, organized for years.

ExpenIQExpenIQ

Built in Canada, for Canadians building Canada.

This is for organizational purposes only. Consult your accountant or tax advisor.

© 2026 ExpenIQ · Ontario, Canada